Qlomack LeaseFlow · Rentals & Leases
Rentals, agreements and payments, on schedule
Qlomack LeaseFlow tracks what you rent out, who holds it and under which agreement. It schedules payments, handles deposits and reminds you before leases end.
The problem
Rental income leaks through gaps in the paperwork
- Agreements are filed away, and end dates pass without a renewal conversation.
- Rent due dates are tracked by memory, so late payments are noticed late.
- Deposits are held without a clear record of what is owed back.
- Double bookings happen because availability is not visible in one place.
Designed for
Who uses Qlomack LeaseFlow
Property managers and landlords
Businesses letting commercial or residential units.
Equipment rental companies
Firms hiring out machinery, tools or event equipment.
Vehicle rental and leasing operators
Businesses managing fleets on short or long-term agreements.
Rental accounts staff
People who follow rent collection, deposits and outstanding balances.
Core features
What you can do
Rental registry
Register property, equipment or vehicles using configurable categories.
Tenants and customers
Keep each tenant or rental customer with their agreements and history.
Agreements and lease statuses
Store agreements with start and end dates and follow each through its status.
Recurring payment schedules
Generate the payment schedule for each agreement and track what has been paid.
Deposits and refunds
Record deposits received and refunds made at the end of a lease.
Renewal and expiry reminders
Receive reminders before agreements expire so renewals are discussed in time.
Availability calendar and reservations
See what is free, reserved or rented, and take reservations against it.
Maintenance requests and inspections
Log maintenance requests and record inspections at handover and return.
Rental reports
Report on rental revenue, late payments and outstanding balances, with agreement history kept.
Workflow
How work moves through the module
- 01
Register the rental item
Add the property, equipment or vehicle to the registry.
- 02
Reserve and agree
Check availability, reserve it and record the agreement.
- 03
Collect the deposit
Record the deposit and complete the handover inspection.
- 04
Schedule payments
Set the recurring payment schedule for the term.
- 05
Track payments
Follow payments and flag late ones.
- 06
Renew or end
Act on expiry reminders to renew or close the lease.
- 07
Inspect and refund
Inspect on return and settle the deposit refund.
Connected modules
Works with the rest of your business
- Qlomack CFO
Rental invoices are issued through Qlomack CFO, and payment status flows back to each agreement.
- Qlomack AssetCare
Rental equipment and vehicles can also be registered in Qlomack AssetCare when you want preventive maintenance planned alongside your other assets.
Benefits
What changes for your team
Renewals handled before expiry
End dates trigger reminders, not surprises.
Late payments spotted early
Each agreement shows what is due, paid and overdue.
Deposits accounted for
Every deposit and refund is recorded against its agreement.
No double bookings
The availability calendar shows the true state of every item.
Scope: Qlomack LeaseFlow stores and tracks agreements but does not provide legal advice. Any agreement templates must be reviewed for the jurisdiction in which they will be used.
Put Qlomack LeaseFlow to work.
Try it free for 14 days with every other module switched on too. No card needed.
Choose it as one of your modules on Business Starter or Essential, or get it with every other module on Business Pro.
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