Qlomack Comply · Compliance
Licences, certificates and renewals, never a surprise
Qlomack Comply keeps your business documents in one vault with issue and expiry dates, assigns an owner to each renewal and reminds them before the deadline arrives.
The problem
Deadlines discovered after they pass
- Trade licences, permits and certificates sit in different folders and inboxes.
- Expiry dates live in one person’s memory, and that person may be on leave.
- Old versions of documents get sent because the current one cannot be found.
- Across several branches, no one has a single view of what is due.
Designed for
Who uses Qlomack Comply
Business owners and directors
Those accountable for keeping the business properly licensed.
Administration and compliance staff
People who gather documents, file renewals and chase deadlines.
Multi-branch businesses
Companies holding separate licences and permits for each location.
Regulated trades
Businesses whose operations depend on certificates, inspections or permits.
Core features
What you can do
Document vault
Organise documents into categories and folders, with upload and download.
Key dates on every record
Record issue, expiry and renewal dates for each licence, permit or certificate.
Automated expiry reminders
Reminders go to the responsible person ahead of each expiry date.
Recurring compliance tasks
Schedule repeating obligations and assign each one to a named employee.
Clear statuses
See each item as pending, in progress, completed, expiring soon, expired or under review.
Version and renewal history
Keep every previous version of a document and the history of each renewal.
Branch-wise records
Hold compliance records per branch and see them together or separately.
Compliance calendar and dashboard
View upcoming deadlines on a calendar and overall status on a dashboard.
Notes and exportable reports
Add comments to records and export reports for management or auditors.
Workflow
How work moves through the module
- 01
Create the record
Add the licence, permit or certificate to the right category and branch.
- 02
Upload the document
Store the current copy in the vault.
- 03
Set the dates
Enter issue, expiry and renewal dates.
- 04
Assign an owner
Choose the employee responsible for the renewal.
- 05
Receive reminders
The owner is reminded as the expiry date approaches.
- 06
Complete the renewal
Carry out the renewal and upload the updated document.
- 07
Record completion
The renewal is logged, and the previous version is kept in history.
Connected modules
Works with the rest of your business
- Qlomack Workforce
Employee documents from Qlomack Workforce, such as permits and professional licences, are tracked here for expiry.
- Qlomack AssetCare
Equipment inspection certificates can be stored here as renewable records, with an owner and expiry reminders like any other document.
Benefits
What changes for your team
Earlier warning of expiries
Reminders arrive while there is still time to act.
Clear ownership
Every renewal has a named person responsible for it.
The right version, every time
The current document is always in the vault, with history behind it.
A single view across branches
See what is due, expiring or expired at every location.
Scope: Qlomack Comply is a tracking and document-management tool. It does not guarantee legal or regulatory compliance. Country and industry templates are configurable and must be verified against the requirements that apply to your business.
Put Qlomack Comply to work.
Try it free for 14 days with every other module switched on too. No card needed.
Choose it as one of your modules on Business Starter or Essential, or get it with every other module on Business Pro.
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