Qlomack VendorHub · Suppliers & Vendors
A controlled path from supplier quote to paid invoice
Qlomack VendorHub holds your supplier directory, quotations, approvals and contracts. Each purchase follows an agreed path, and every decision stays on record.
The problem
Buying decisions made in inboxes
- Supplier details, tax numbers and contracts are scattered across email threads and folders.
- Quotations are compared informally, and the reason one supplier was chosen is not written down.
- Purchases go ahead without a clear approval, and nobody can say who signed off.
- Supplier contracts lapse because no one was reminded of the end date.
Designed for
Who uses Qlomack VendorHub
Procurement and purchasing teams
People who source suppliers, request quotes and raise orders.
Finance approvers
Managers who authorise spend and need a clear trail behind each purchase.
Businesses with many suppliers
Distributors, contractors and manufacturers buying from a wide vendor base.
Owners of growing teams
Companies moving from ad hoc buying to a documented purchasing process.
Core features
What you can do
Vendor directory
Store each vendor with contacts, categories, tags and tax or registration details.
Vendor documents and contracts
Keep supporting documents and contracts on the vendor record, with reminders before contracts expire.
RFQs and quotations
Send requests for quotation and record the responses received from each supplier.
Quotation comparison
Compare quotes side by side on price, terms and supplier before deciding.
Purchase requests and approvals
Route purchase requests through approval workflows before an order is placed.
Purchase orders and payment terms
Issue purchase orders with the agreed payment terms attached.
Vendor performance and history
Record performance notes and see the full purchase history for each supplier.
Vendor statuses
Mark vendors as active, pending approval, inactive or under review.
Notes and reports
Log communication with suppliers and report on spend and activity.
Workflow
How work moves through the module
- 01
Register the vendor
Add contacts, tax details and supporting documents.
- 02
Verify
Review the vendor and move it from pending approval to active.
- 03
Request quotations
Send an RFQ to one or more suppliers.
- 04
Compare and approve
Compare the quotes and route the chosen one for approval.
- 05
Issue the purchase order
Raise the PO with agreed terms.
- 06
Receive the goods
Goods receipt is recorded against the order in ERP.
- 07
Record the invoice
Log the supplier invoice reference against the order.
- 08
Track payment
Follow payment status for the purchase in Qlomack CFO.
Connected modules
Works with the rest of your business
- Qlomack ERP
Approved purchase orders flow into Qlomack ERP, where goods receipt updates stock through the ledger.
- Qlomack CFO
Supplier invoice references and payables are tracked in Qlomack CFO against the original order.
Benefits
What changes for your team
One supplier record
Supplier details are shared with ERP and CFO, so there are no duplicate vendor lists.
Decisions you can justify
Quotes, comparisons and approvals are kept with each purchase.
Spend under control
Orders are placed only after the right person has approved them.
Contracts renewed on time
Reminders arrive before supplier agreements run out.
Put Qlomack VendorHub to work.
Try it free for 14 days with every other module switched on too. No card needed.
Choose it as one of your modules on Business Starter or Essential, or get it with every other module on Business Pro.
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