Qlomack Workforce: attendance, shifts, leave and timesheets

Step 1: Set the attendance rules

Under Working week and attendance rules, choose the Working days, Day starts and Day ends, a Grace period (minutes) for late arrivals, and the Standard day (minutes) after which time counts as overtime. Choose Save settings.

Step 2: Add public holidays

Under Holidays, pick the year, enter the Date and Name, choose which branches it Applies to, and choose Add holiday.

Step 1: Staff check in and out themselves

Employees linked to a user account see My day on the Workforce page. They choose Check in when they start and Check out when they finish.

Step 2: Or mark the register

Pick the day and set each person’s status: Present, Absent, Half day, On leave, Holiday or Week off, with check-in and check-out times where relevant. Use Set everyone not yet marked to for the rest, then choose Save all.

• Days without a record stay unmarked; nothing is assumed. Late minutes and overtime are worked out from the shift or your standard hours.

Step 1: Create shifts

Choose New shift, enter a Name, Starts, Ends and Break (minutes), then Create shift. An end time before the start means an overnight shift.

Step 2: Assign them

Choose Assign shift, pick the Shift, the From and To dates (up to three months) and the Employees, then choose Assign. The Roster tab shows the week.

• People without a shift follow the standard working hours from Workforce settings.

Step 1: Request leave

Choose Request leave. Pick the Leave type, From and To dates (or tick Request half a day) and add a Reason. The working days and remaining balance are shown before you choose Submit request.

Step 2: Approve it

Approvers are notified and decide under Pending approvals or in Tasks & Approvals. Nobody can approve their own leave.

• Approved days are marked On leave on the attendance register automatically.
• A pending request can be cancelled; an approved one can’t.

Step 3: Check balances

The Balances tab shows each person’s allowance, used, pending and remaining days for the year. Casual, sick, earned and unpaid leave types are created for you; add others under Leave types.

Step 1: Fill in the week

On My timesheet, choose Add on a day, enter the time (for example 7:30 or 7.5), link a job if you worked on one, and describe the work. Choose Save draft, then Submit for approval.

Step 2: Review

Approvers open Review queue, choose Review, then Approve or Reject with a note. Rejected timesheets return to the employee for changes.

Step 1: Run the report

Choose the From and To dates. Each employee’s working days, present, half days, absences, paid and unpaid leave, late arrivals, overtime and payable days are listed. Choose Export CSV if you run payroll outside Qlomack.